Q20: How to create a Subsistence Expense claim?
Posted by , Last modified by on 26 Jun 2020 11:50hrs
A: If you wish to add a Subsistence expense, you must complete the following fields;
Date Incurred: Use the calendar to add the date that your expense was incurred.
No. of Days: Enter the number of days the expense occurred over.
Expense Currency: The currency the expense was incurred.
Expense Location Country: Select the Country the expense was incurred in.
Total days subsistence amount (Food): Enter the amount of the expense.
Total nights subsistence amount (Accommodation): Enter the amount of the expense.
DHRS Booking Code: Enter the booking code.
B&B Only: Select either Yes or No.
Do you wish to aggregate this line with other DS lines?: Select Yes or No.
What is the aggregation start date?: Enter the date you wish to start the aggregation from.
What is the aggregation end date?: Enter the date you wish to end the aggregation on.
Amount: You will not be able to edit this field as it contains an automatic calculation of the Total days subsistence (Food) and Total nights subsistence (Accommodation).
Justification: Enter the justification for expense.
Original Receipt Missing: Click in this check box if you do not have a receipt for your expense. This will be noted for audit purposes where you may be asked to provide a receipt for your expense.
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